Complaints Procedure - Horizon Parking
Introduction
Horizon Parking Ltd takes complaints seriously as they help us to improve areas of our products and services and to resolve any issues relating to the consistency and quality of our business operations.
Our complaints policy is an opportunity for customers to tell us when we might have fallen short of expectation, and how we can put things right.
Horizon Parking receive, evaluate, make and record its decisions on complaints in a non-discriminatory manner, in accordance with the requirements of the accredited parking association.
Definition of a Complaint
The complaints policy is not intended to be used as a method for motorists to appeal a Parking Charge. Matters relating specifically to appeals must be made in writing as instructed on the notice itself.
If a complaint is received that is considered to be or includes an appeal against the validity of a Parking Charge, we will treat it as an appeal, provided it is received within the time scale for appealing a Parking Charge and advise the customer of this, unless we are informed that the customer does not wish it to be so handled.
Our definition of a complaint is something about the quality of the service provided by an organisation, its processes and/or the behaviour of its staff.
Our definition of an appeal – correspondence to dispute the decision of an organisation – in this instance, the decision to issue a Parking Charge – where a change to that decision is required.
Publicised Contact Details for Complaints
Written complaints may be sent to Horizon Parking Ltd at Finitor House, 2 Hanbury Road, Chelmsford CM1 3AE or by completing our Formal complaints form. We are unable to deal with complaints over the telephone.
Resolving Complaints
Stage one
On receiving the complaint, the Complaints Department will log your correspondence on our system, if it has not already been resolved. They will then delegate an appropriate person to investigate it and take appropriate action.
If the complaint relates to a specific person, the person will be informed and given a fair opportunity to respond.
Complaints will be acknowledged by the Complaints Department within 7 calendar days. The acknowledgement will include a unique reference number and a copy of the complaints procedure.
We will respond to the complaint within 28 calendar days. If this is not possible because for example, an investigation has not been fully completed, a progress report will be sent with an indication of when a full reply will be given.
How complaints will be recorded
Complaints will be recorded on a complaint’s register and kept on file for 36 months and these will be available on request to authorised bodies. The details that will be retained will be:
- Date of complaint
- Copy of complaint
- Copy of all correspondence
- The outcome
- Details of any corrective action required
All irrelevant personal data will be redacted in line with GDPR requirements.
Stage two
If the complainant feels the problem has not been satisfactorily resolved at Stage One, they can request the complaint is passed to Senior Management for further investigation.
We will respond to the escalated complaint within 28 calendar days. If this is not possible because for example, an investigation has not been fully completed, a progress report will be sent with an indication of when a full reply will be given.
External stage
If the customer remains dissatisfied with our determination of the complaint, we will provide you with the details to enable you to complain to our Accredited Trade Association (full details will be provided at the appropriate time).
In order to escalate a complaint to our Accredited Trade Association the customer must supply our Accredited Trade Association with a copy of our final complaint response. Our Accredited Trade Association will not review escalated complaints where this is not provided by the customer.
Variation of the Complaints Procedure
The Senior Management may vary the procedure for good reason. This may be necessary to avoid a conflict of interest, arising from, for example a complaint about a Senior Manager who should not also involve that Senior Manager as the person leading a Stage Two review.
Monitoring and Learning from Complaints
Complaints are reviewed annually to identify any trends or training opportunities.
Adopted on: 1st September 2013
Last reviewed: 6th May 2025